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Extracurricular Volunteer

VOLUNTEERS WANTED!
Make A Difference In Your Community
Get Personal Satisfaction
Share Your Talent And Energy
What better way to give back to your community than by investing in the future! If you have a few hours to spare, the Hempfield School District is looking for volunteers. Volunteering can be a fun and fulfilling way to help your local school district. For further clarification about the role of volunteers in the district, please refer to Board Policy 916.
All extracurricular volunteers are required to submit the following documents to the Human Resources Office prior to volunteering:
Act 34 PA State Police Criminal History Check (PATCH): Cost: Free - Please visit the site here: https://epatch.state.pa.us/Home.jsp
Act 151 PA Child Abuse History Clearance: Cost: Free - Please visit the site here: http://www.dpw.state.pa.us/findaform/childabusehistoryclearanceforms/S_001087
Act 114 FBI Criminal Background Checks: Cost: $27 - Online requests may use a credit card by going to https://www.pa.cogentid.com/index_pde.htm and clicking register online.
6004 Form: See your school secretary/HR for this form or download here
Extracurricular Volunteer Application must be completed by clicking on the orange Apply button above.
Current clearances are ones that you obtained within one year (12 months) of the date you will be volunteering in the school. An active volunteer is one that volunteers at least one time during the school year. If you do not volunteer at least one time during the school year, your clearances will be considered expired. Once your clearances expire, you must obtain new clearances if you want to resume a role as a volunteer.
When applying for your clearances, we recommend that you start the process well in advance of when you may need them to start an assignment. As a reminder, it is the responsibility of the volunteer to complete the forms and pay the required fees. As soon as you receive all of your clearances back from the state, please take the forms to the Human Resources Department, 200 Church St., Landisville, PA 17538 at which time we will make copies of the clearances for our records. When applying for your FBI check, we will need the confirmation number (starts with "PAE") issued at the time of registration on the Cogent website.
Frequently Asked Questions
Question: If a volunteer is scheduled to assist the coach during athletic practices, does he/she need clearances?
Answer: The volunteer needs to provide clearances because he/she is performing the same duty on a regularly scheduled basis with kids.
Question: If an employee of the district is interested in volunteering, will he/she require new clearances?
Answer: If an employee (extracurricular, substitute, part-time, or full-time) is actively working and all clearances are up-to-date, he/she will not need to submit new clearances.
Question: Can an employee from another district volunteer without new clearances?
Answer: Only if the person's clearances were obtained within the last 12 months. Otherwise new clearances must be obtained.
Question: What if my current employer requires clearances, but they are not the same as the Act 34, 151, or 114 clearance?
Answer: PA Code mandates that districts can only accept clearance results in the Act 34, Act 151, and Act 114 formats. We are unable to accept clearance results intended for private sector, healthcare, eldercare, or other non-public PA educational entities.
Question: I have obtained these clearances previously because of requirements at my place of employment or for another organization. Can the district recognize these clearances or must I obtain updated clearances?
Answer: Unless you have obtained the clearances for your place of employment or another organization within the last calendar year, you need to obtain and submit updated clearances. We are unable to accept clearances obtained for other institutions/organizations that are older than one year, as they are not transferable from one entity to another. Please note - active duty police officers do not need to obtain/submit clearances to volunteer.
Question: Why must I complete the PDE-6004 form if I am only seeking to volunteer in the district?
Answer: This document represents one more way that the district can demonstrate that it is doing everything it can to ensure the safety of our children. Completion of this self-disclosure document coupled with the clearances that we require provides the district with important information about the adults who may have contact with students in our schools. This form should take less than two minutes to read and complete in most cases.

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.

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